| Description |
Job Title: Human Resources/Payroll
Exemption Status/Test: Nonexempt
Reports to: Superintendent/CFO
Date Revised: 04/30/2025
Dept./School: Human Resources
Primary Purpose:
Supports the strategic planning and implementation of human resources programs to include professional and auxiliary staffing, wage and salary administration, leave administration, employee relations, and benefits. Implement legally sound and effective human resources management programs, policies, and practices. Manage and direct daily payroll activities of the district. Ensure that payroll is delivered in compliance with state and federal laws and regulations, in a timely manner. Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of wage and salary, benefits
Ability to implement policy and procedures
Ability to maintain accurate and auditable records
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Excellent public relations, organizational, communication and interpersonal skills
Proficiency skills in keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Effective organizational, communication and interpersonal skills
Experience preferred:
experience in human resources services
payroll experience at a high level of responsibility
payroll accounting experience
Major Responsibilities and Duties:
Human Resources Department Management
- Assist in implementing a plan for addressing HR training needs throughout the school district and develop and plan training programs to meet the established needs.
- Ensure district compliance with federal and state laws and regulations.
Payroll Accounting
- Direct and control payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.
- Develop and implement payroll procedures in cooperation with business services to ensure timely processing of payroll and the applicable payment of all benefit and payroll deductions.
- Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.
- Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance.
- Receive and audit timesheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay and determine withholdings, deductions, and net pay.
- Balance payroll earning and deductions; initiate related transfers of funds and deposits.
- Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
Data Entry
- Prepare and post all payroll changes including payroll deductions, salary changes, terminations, and new employee information.
Records and Reports
- Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
- Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributions’ Act (FICA), Medicare, Texas New Hire Reporting, and Worker’s Compensation Commission.
- Support personnel records management and help ensure compliance with state records management program.
Employment
- Support efforts of principals and other administrators to develop staffing plans.
- Ensure that all teachers are highly qualified and have the appropriate credentials for assignments.
Compensation and Benefits
- Participate in developing the district’s compensation program including job descriptions, salary surveys, and position reclassifications.
- Provide oversight of the district’s leave, health insurance, optional employee benefits, workers’ compensation, and unemployment compensation benefit programs including overseeing relationship with insurance vendors and third-party administrators.
Employee Relations
- Take a proactive role in identifying and responding to employee issues; work in collaboration with district leadership to ensure preemptive and effective employee communications.
- Interpret policies and procedures and ensure support of directors, officers, employees and other government agencies on employment, record keeping, retirement, and other personnel matters and procedures.
- Ensure procedures are followed to inform employees of personnel policies, procedures, and programs that affect them.
Administration
- Interface with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll.
- Work cooperatively with administrative staff and business services to process hiring, leave, terminations, and other employment-related issues.
- Compile and maintain, and file all reports, records, and other documents required including auditable records.
Other
- Prepare and deliver written and oral presentations on HR and management issues to employees.
- Stay abreast of current research and best practices in human resources management and development in educational and non-education-related settings, and recommend plans, policies and procedures accordingly.
- Ensure compliance with local, state and federal employment laws. Stay abreast of state and federal public policy changes that could impact the district.
- Follow district safety protocols and emergency procedures.
- Maintain confidentiality of information.
- Respond to requests from financial institutions regarding verification of employment
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; frequent district wide travel; occasional statewide travel and out-of-state travel
Mental Demands: Work with frequent interruptions, maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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